Transfer Guidelines

CAMPUS PARTNERS: Transferring Materials to the Archives

The University Archives is the official repository for the permanent, historical records of UW-Madison, UW System Administration, and the UW Colleges and UW Extension. Archives staff designed this step-by-step guide to assist our campus partners in transferring records to the Archives. Prior to sending materials to Archives, campus partners will need to work directly with Archives staff to complete a transfer form and learn more about what essential information is needed.

NON-CAMPUS PARTNERS: Transferring Materials to the Archives

In addition to collecting official records from across UW-Madison’s campus, we also collect materials from families, alumni, and other entities with a relationship to campus. This process is less formal and often requires more communication and coordination with the Archives staff. If you have materials that you are considering donating, please contact us and visit our homepage for additional information. More than likely we will ask you to complete a transfer form. To learn more about what we collect and don’t collect, consult our Collection Development Policy