What is the purpose of the master plan?
The master plan is a long-term framework to guide the development of the physical library spaces on campus. In 2016, the Libraries were given the opportunity to develop a long-term facilities master plan that would guide the future of the library spaces on campus, while looking at how the libraries can transform to meet the ever changing demands of our users. While it is not an architectural design plan, it does provide a conceptual plan to shape our future physical presence on campus.
The Libraries coordinated with UW–Madison Facilities Planning & Management, UW System, Wisconsin Division of Facilities Development, brightspot strategy (New York), and Engberg Anderson Architects (Madison / Milwaukee) on the development of the plan, in addition to meeting with our campus stakeholders (faculty, staff, students) throughout the process to gather data and key information.
Final decisions are directed by the Vice Provost for Libraries, the Provost, and the Chancellor. Their decisions are informed from broad input from the departments, shared governance groups, as well the needs and strategic direction of the Libraries. The master plan is a 25-year, long-term plan. Financing for the projects need to be addressed, as well as the ongoing mapping out of architectural plans, continued collection planning, and continued coordination with our campus partners to understand, review, and address the needs of all of our users.
The libraries value the input of our users, and respect the diverse ways in which they do their work. As we move forward through this long process, the libraries will continuously engage the campus community.
Throughout 2017, the project team held on-campus meetings, workshops, focus groups, town halls, one-on-one interviews, information gathering and listening sessions, surveys, and presentations in an effort to gather as much data as possible from campus constituents (faculty, students, library staff, campus staff, and the general public).
The master plan calls for a six-hub library model on campus:
Additionally, the recommendations also call for:
We understand the importance of collections to research, teaching and learning. We also understand the need to balance and prioritize resources so that we can provide access to the variety of formats required today. The Library’s Collection Plan (2012) guides our decisions for what should remain on open shelves (high-use items, browsed collections), what could be relocated to shelving facilities (low-use, available online, in areas where stacks are full, large sets) and what could be withdrawn (perpetual access online, available through shared print).
Usage data will be used in conjunction with user input to help inform our decisions on what is kept on open shelves and what is sent to off-site shelving. Circulation data is only one criterion, and the libraries understand and appreciate the importance of serendipitous discovery of books through browsing. The libraries are committed to working closely with departments to ensure the appropriate materials are retained on open shelving.
While the master plan calls for a reduction in on-campus shelving, as the libraries work toward determining the implementation of the plan, engagement with faculty, departments and governance groups is vital to ensuring the right decisions are made about which materials are moved off site.
Where items are sent depends on their focus, type of material, usage, as well as what location has the space to absorb the materials. See more information on accessing consolidated collections here.
Yes! It is entirely possible and intended to design libraries so as to accommodate the multidisciplinary use of spaces, collections and resources AND to preserve browsing of print collections. We fully understand that the browsing of print collections remains a fundamental tool for discovery and research.
Starting June 1, 2018, the Libraries will be expanding our Chemistry Office Delivery Pilot Project to include all faculty and staff who have a campus office address or mailbox and utilize the campus mail service to deliver materials. For this first phase, the service will include all UW materials with General and Media Fulfillment policies (14 day or longer check-out), along with circulating ILL materials with a due date longer than two weeks.
While the master plan took into account the work being done through the consolidation project, the need (and planning) for consolidation has been in place for years. The related work on consolidating our libraries began long before the facilities master plan process became an opportunity. The Library has more opportunities to collaborate with campus departments to reimagine how teaching, learning, research, and libraries intersect, due to the ongoing efforts to better align library services, collections, and spaces on campus.
Consolidation is a broader or more comprehensive concept than just physical space. It takes into consideration the four following facets, and decisions are made in conversation with departments.