Record Management Training Resources for University Offices

Welcome to the Records Management Training Resource page

The first step is to understand what a record and non-record are.  The general definition of a record is established under Wis. Stat. 16.61(2)(b). “Public records” mean all books, papers, maps, photographs, films, recordings, optical disks, electronically formatted documents or other documentary materials, regardless of physical form or characteristics, made, or received by any state agency or its officers or employees in connection with the transaction of public business.

For machine readable formats for storage of electronic information see the National Archives Appendix A: Table of File Formats.

UW-Madison Record Management Guidance Documents have been endorsed as a Record Management Best Practice by the University Record Management Advisory Group.

QUIZ: So, you think you know something about records management? Take this quiz: Records Management Quiz – Public Records Board and find out more.

Guidelines:  See also Records Management Policy and Guidance 

Training Videos:

FAQ’s: Content in links provided to the right in the gray box address Record Mangement topics of interest and training materials. Training materials are primarily in the form of videos, PowerPoint presentations or PDF Documents or brochures. 

  1. Organization of University Records
  2. University Employee Responsibility for Records
  3. University Electronic Mail
  4. Document Imaging and Scanning of University Records
  5. Records and Department or Unit move or Closing
  6. University Research Records
  7. Electronic Storage and Backup
  8. Dispositions of University Records