Record Management Program – What Does the University Records Officer Do?

NOTE: For Public Records Requests contact  Office of Compliance – Lisa Hull  Public Records Custodian

UW-Madison University Records Management Program

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New article on the Records Management Program. Library News & Events. On the Record. April 15, 2015

About the Program: The University of Wisconsin-Madison Records Management is governed by the University of Wisconsin Board of Regents under Policy 3-2, University of Wisconsin System Public Records Management and Wisconsin Records Laws.

The University’s teaching, research, and outreach mission depends upon the effective and efficient management of information assets and resources which are increasingly digital and linked to information technologies. It is important for employees to realize that, although records can and do exist in a wide variety of storage formats, state and federal laws still apply to how they manage the information contained in them and that they could be a public record. All university employees have a responsibility for the records that they keep. See Records Management Training for records management guidance and training resources.

In addition, all university employees should be aware of Records Management Best Practices and the 8 Generally Accepted Recordkeeping Principles®

The UW-Madison Records Officer has the responsbility for the creation and processing of the Official University Records Retention Schedules with the Public Records Board for approval.  The Official Records Schedules are posted on the UW-Madison Records Mnagement website and is also the liasion with the State Records Center.

In addition the University Records Officer consults campus-wide with all office levels in managing all information assets, regardless of format or medium in accordance with Records Management Best Practices and assists the University community with:

  • Consultation on enterprise- wide records management issues and projects
  • Consultation on management of electronic records
  • Consultation with classification & files management
  • Consultation and development of general and departmental records retention policies
  • Records and information communication and training for departments and campus
  • Consultation on research records and data management issues

University Records Officer
University Records Management Program / 608-262-3284