Rooms to Reserve

Information School Library offers 3 rooms to reserve: the computer lab, the cataloging lab, and the seminar room. All rooms may be reserved for use for a special event or for class sessions.

The general instructions of Office 365 Calendar (Outlook web app) can help you get an overview of the calendar. Refer to the following instructions for how to reserve a room in the Information School Library, or watch a Jing video on how to book a room.

How to Reserve the Information School Library Computer Lab?

The Information School Library Computer Lab is mainly for Information School classes and workshops. This room’s calendar is handled by the Information School computer lab PA. Here is the procedure to book the computer lab (4160):

  1. Log onto your WiscMail account (Outlook web app). To open your calendar, go to the app launcher tool app_launcher_icon in the top left of your Outlook web app window and then select Calendar from the list of available apps. Note: Patrons without a NetID or WiscMail will have to email the lab PA to book the room.
  2. Click New button on the top or double-click in blank space to open a new calendar item form.
  3. Fill out the information for your event, leaving the Location field blank.
  4. Type HCW 4160 – SLIS Computer Lab directly in the Add People field on the upper right side.
  5. To see the availability of the room, select Scheduling Assistant. You are able to adjust your reservation time based on the lab’s availability. When you’re done, click OK icon on the top to save your changes or Discard icon to cancel. Either will take you back to the calendar item form.
  6. Click Send icon on the top to save your changes and send your reservation request. The lab PA will approve or deny the schedule request within two working days (a request may be denied if there is a prior engagement scheduled or mismatch the Computer Lab Use Policy). If you need assistance reserving a room, please email the Computer Lab PA.

How to Reserve the Information School Cat Lab or Information School Library Seminar Room?

These two rooms’ calendars are handled by circulation desk staff. Here is the procedure to book the rooms:

  1. Log onto your WiscMail account (Outlook web app), To open your calendar, go to the app launcher tool app_launcher_icon in the top left of your Outlook web app window and then select Calendar from the list of available apps. Note: Patrons without a NetID or WiscMail will have to book the room through the circulation desk staff at the library.
  2. Click New button on the top or double-click in blank space to open a new calendar item form.
  3. Fill out the information for your event, leaving the Location field blank.
  4. Type HCW 4191F – SLIS Cataloging Lab or  HCW 4191B – SLIS Library Seminar Room directly in the Add People field on the upper right side.
  5. To see the availability of the room, select Scheduling Assistant. You are able to adjust your reservation time based on the room’s availability. When you’re done, click OK icon on the top to save your changes or Discard icon to cancel. Either will take you back to the calendar item form.
  6. Click Send icon on the top to save your changes and send your reservation request. The desk staff will approve or deny the schedule request within one working day (a request may be denied if there is a class or prior engagement scheduled). If you need assistance reserving a room, please email the circulation desk staff.

How Can I Check the Availability of the Rooms?

You can check the schedule of these three rooms before you make a reservation.

  1. Log onto your WiscMail account (Outlook web app) and open your Calendar. To open your calendar, go to the app launcher tool app_launcher_icon in the top left of your Outlook web app window and then select Calendar from the list of available apps.
  2. Type “HCW” in the search box located on the top of the calendar and click “Search People.” Note: If the “Search People” does not appear automatically, please click in the search box, and “Search People” will pop up.
  3. Click on the name of the room you would like to reserve:
    • HCW 4160 – SLIS Computer Lab
    • HCW 4191B – SLIS Library Seminar Room
    • HCW 4191F – SLIS Cataloging Lab
  4. The calendar of the room will appear under “Other calendars” on the left panel of your calendar interface. You can view the schedule of the room by clicking on its name.