Grants-in-Aid

Grants-in-Aid is the Friends program which helps to fund visiting scholars with particular research needs in the University of Wisconsin-Madison Libraries. The Friends award a handful of grants-in-aid annually, each of which is generally for one month’s duration, for research in the humanities, sciences and related fields appropriate to the libraries’ collection strengths. The purpose is to foster the high-level use of the University of Wisconsin–Madison Libraries’ rich holdings, and to make them better known and more accessible to a wider circle of scholars. The annual application deadline is February 1 of any year.

Among the distinguished collections of the UW campus libraries, we call particular attention to unique and rare materials and other special collections in

Award Amounts
Awards are made up to $2,000 for recipients from North America and $3,000 for those from elsewhere in the world. Consideration may be given for support for shorter periods of research in Madison, but only for individuals who reside in the United States.

Eligibility
Generally, applicants must have a Ph.D. or be able to demonstrate a record of solid intellectual accomplishment. Scholars and graduate students who have completed all requirements except the dissertation are also eligible. Applicants’ proposals should state the specific areas and collections to be used in our libraries and provide information as to why these collections will be of unique benefit to their research. The grants-in-aid are designed primarily to help provide access to UW-Madison library resources for people who live beyond commuting distance. Preference is given to younger researchers who are within 10 years of completing their Ph.D. or terminal degree, and to scholars who reside outside a 150 mile radius of Madison. The grantee is expected to be in residence during the term of the award, which may be taken up at any time during the year.

Additional Information

The US Visa Waiver program will be used for researchers coming from Visa Waiver eligible countries.  For a list of eligible countries and information on the program, go to:  (http://travel.state.gov/content/visas/english/visit/visa-waiver-program.html)

All other researchers will come in under a J-1 Visa. For more information on this program, go to:  (http://j1visa.state.gov/programs/professor-and-research-scholar)

To Get a Grant-in-Aid Application

You may obtain an application to the Grant-in-Aid program in one of four ways:

  1. Filling out and submitting our online application.
  2. Downloading and printing a copy of the grant-in-aid-application.
  3. Requesting a printed application by writing to:
    Friends of the UW-Madison Library Award Committee
    Memorial Library
    University of Wisconsin-Madison
    Madison, WI 53706
  4. Contacting the Friends at:
    Phone: 608-265-2505
    Fax: 608-265-2754
    Contact form

To Complete the Application Process:

Besides the application, you will also need to send:

  1. A Curriculum Vitae
  2. An Abstract or Summary (not to exceed one page) of your proposed research project; include libraries or collections you plan to use and why it is important for you to do your research at UW-Madison
  3. The two references listed in the application form, will need to send their letters of support directly  to the Friends office.

All the supporting document may be emailed to the friends@library.wisc.edu; faxed to 608-265-2754 or sent via US mail to Friends of the UW-Madison Libraries, 330H Memorial Library, 728 State Street, Madison, WI, 53706. If you email documents, PDF files are preferred.

Questions? Please email or call our office.