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Additional Options

Private Funder Public Access Requirements

Many private funders now require awardees to provide open access to their publications in a manner similar to federal agencies. These requirements can range from submission of published works to federal institutional repositories to the publication of works on open access sites using Creative Commons attribution licenses.

The Public Access Service aids campus researchers with questions about their private funding terms, as well as providing direct assistance through BuckySubmit and PARTNERS in meeting those requirements.

Source:  Open Science Policy Statements for AHA Funded Research 

Effective:   All journal articles resulting from AHA funding be made freely available in PubMed Central and linked to an AHA award within 12 months of publication. Applies to recipients of non-exempt awards beginning January 1, 2015. 

Who Submits:  PI’s, authors, or 3rd parties 

What to Submit:   Final peer-reviewed manuscript accepted for publication 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit:   NIH Manuscript Submission System 

Repository:   PubMed Central or approved repository

Embargo Period:  0-12 months post-publication 

Notes: 

  • All non-original research articles are made freely available on each journal’s website 12 months after publication. 
  • Awardees must create a Health Research Alliance (HRA) Open profile and associate AHA awards though an HRA-linked My NCBI account to be able to access awards during the NIHMS process. See HRA Open User Guide for Awardees for more information. 
  • Original research articles published by an AHA journal are made freely available on each journal’s website 6 months after publication. 

Source:  Gates Foundation Open Access Policy 

Effective:   Policy is effective for all grants awarded from January 1, 2015 and will apply to all funded research from Gates Foundation funding agreements consisting of manuscript submission and data depositions made starting January 1, 2021.

Who Submits:  PI’s 

What to Submit:   Peer-reviewed manuscript accepted for publication 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit: NIH Manuscript Submission System 

Repository:   PubMed Central  

Embargo Period:  None. All Gates-funded published research must be open and accessible immediately.

Notes: 

  • Foundation will pay reasonable fees required by a publisher to effect immediate and open access to a publication.  
  • All publications are published under the Creative Commons Attribution 4.0 Generic License (CC BY 4.0) or an equivalent license. 

Source:  Ford Foundation OA Licensing 

Effective:  All published research resulting from a Ford Foundation funding agreement made on or after February 1, 2015. 

Who Submits:  Creators (grantees/consultants) 

What to Submit:  All copyrightable products funded by the grant, including white papers, research reports, and websites. 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit:Dissemination is left up to awardees, but works must carry Creative Commons Attribution 4.0 Generic License (CC BY 4.0) 

Notes:  Creative Commons licensing not required in situations where the copyrightable material contains sensitive or confidential material.

Source: Grantees Resources and Public Access Policy

Effective:  October 15, 2014.

Who Submits:  Grantees

What to Submit:  Final peer-reviewed manuscript

Format: Publisher’s final PDF version of the manuscript or author-accepted version.

Where to Submit:  NIH Manuscript Submission System

Repository:  PubMed Central and others including OpenDOAR

Embargo Period:  0-12 months post-publication

Notes: Grantees can meet the requirement of public and free availability within 12 months of publications by publishing the article OA, making the content OA within 12 months, or by depositing a post-print version of the manuscript in an OA repository within 12 months.

Source:  Public Access to Publications

Effective:  All original, peer-reviewed research publications originating from HHMI-funded laboratories as of June 11, 2007. This policy applies to all HHMI laboratory heads, including investigators and Janelia Research Campus group leaders and fellows.

Who Submits:  HHMI laboratory heads

What to Submit:  Peer-reviewed research manuscripts accepted for journal publication

Format: Wide range of digital formats acceptable

Where to Submit: Publications in biological and biomedical science must be submitted to PubMed Central via the NIH Manuscript Submission System

Repository:  PubMed Central

Embargo Period:  0-12 months post-publication

Notes:

  • The HHMI encourages lab heads to make original, peer-reviewed works from any HHMI lab investigator that is the first, last or corresponding author freely available online within 12 months of publication.
  • HHMI encourages all laboratory heads to publish original, peer-reviewed publications, of which they were first, last or corresponding author, in journals that make works freely available online immediately after publication.

Source: Open Access to Publications

Effective: All original, peer-reviewed publications with major contributions from an HHMI-funded lab as of January 1, 2022. The policy applies to all lab heads employed by HHMI, including HHMI and non-HHMI investigators, Janelia Research Campus group leaders, and Janelia senior and theory fellows.

Who Submits: HHMI lab heads

What to Submit: Peer-reviewed research manuscripts accepted for publication by a journal that permits open access by the date of publication utilizing a Creative Commons BY (CC-BY) attribution license

Format: Wide range of digital formats acceptable

Where to Submit: If not a CC-BY journal, then the NIH Manuscript Submission System or another HHMI-designated repository under CC-BY license

Repository: PubMed Central or CC-BY open access repository

Embargo Period: None (Immediate open access required)

Notes:

  • HHMI lab heads are also encouraged to consider depositing articles in a publicly accessible preprint servers
  • A contribution to a publication is considered “major” if an HHMI lab head or lab member is listed as the first, last, or corresponding author
  • Review articles, perspectives, commentaries, and other articles that are not primarily focused on sharing original research findings are exempt from this policy

Source:  Public Access Policy

Effective:  Current research articles

Who Submits:  PI’s

What to Submit:  Final peer-reviewed manuscript accepted for publication

Format: Wide range of electronic word-processing formats acceptable

Where to Submit:  NIH Manuscript Submission System

Repository:  PubMed Central

Embargo Period:  0-12 months post-publication

Notes:

  • An author must acknowledge JDRF support (as well as the grant number) in every article arising from such funding.
  • Authors are to deposit an electronic copy of their final peer-reviewed manuscripts in PubMed Central immediately upon acceptance for journal publication.

Source:   Public Access to Journal Articles Presenting Findings from PCORI-Funded Research Policy 

Effective:   Awardees with published, peer-reviewed articles resulting from PCORI-funded research. Policy approved on April 13, 2016. 

Who Submits:   Grantees 

What to Submit:   Final peer-reviewed manuscript accepted for publication 

Format:   Wide range of electronic word-processing formats acceptable 

Where to Submit:   NIH Manuscript Submission System 

Repository:   PubMed Central 

Embargo Period:  0-12 months post-publication

Notes: 

  • Awardees must create a Health Research Alliance (HRA) Open profile and associate PCORI awards though an HRA-linked My NCBI account to be able to access awards during the NIHMS process. See Using HRA Open to Deposit Manuscripts to PMC for more information.
  • Award-derived, final peer-reviewed manuscripts should be deposited in PubMed Central within four weeks of their acceptance for journal publication