Glossary of Terms

accepted manuscript 
The version of a journal article that has been accepted for publication. It includes revisions based on editorial or peer review, but not final cope editing and formatting. This stage is sometimes known as the “author’s manuscript,” the “author’s accepted manuscript,” or the “postprint.” See full map of journal article versions.

author addendum
An agreement attached to a publication agreement amending and specifying the rights the author will retain of the article to be published. See Scholar’s Copyright Addendum Engine to create an addendum.

author’s original
Any version of a journal article that is considered by the author to be of sufficient quality to be submitted for formal review by a second party such as a publisher. This stage is sometimes known as the “personal version,” a “draft”, or a “preprint.” See full map of journal article versions.

copyright transfer
This is when the copyright owner fully transfers all of the exclusive rights associated with copyright to a another party. They no longer have these rights without additional permission or license from the new copyright owner. This is sometimes called “copyright assignment.”

corrected version of record
A version of the version of record of a journal article in which errors have been corrected. The errors may be author errors, publisher errors, or other processing errors.

The period of time during which a copyright owner or publisher imposes temporary additional restrictions on sharing or distributing a work. For example, many publishers allow authors to share an accepted manuscript version of their article on a public website after a 12-month embargo period.

enhanced version of record
A version of the version of record of a journal article that has been updated or enhanced by the provision of supplementary material.

exclusive license
When the copyright owner grants a particular right to their work to one party and one party only for the duration of the license agreement. For example, an author and copyright owner who grants an exclusive right to a particular publisher to distribute a work may no longer distribute the work themselves or license anyone else to distribute the work while the exclusive license is in effect.

gold open access
A type of open access in which the version of record is freely available on the publishers primary publishing platform. Gold open access sometimes requires a fee from the author to defray publishing costs that will not be recovered through reader-based fees.

green open access
A type of open access in which some version of a work is freely available through an institutional or other subject-based repository or public website. Green open access is sometimes called “self-archiving” and generally involves the author acting independently from the publisher to arrange for the work to be freely available online.

institutional repository

nonexclusive license – when the copyright owner grants one or more of the rights to their work to one or more parties. Rights may be granted to any number of parties for any duration of time. These rights are limited to what is in the license agreement and may be shared with other parties.

opt-in – opt-in refers to policies that give affected parties the option to comply to policy stipulations or not. Opt-in policies require that affected parties wishing to comply with the policy explicitly state their intentions of complying. In such cases there are no consequences for not opting in to the policy.

opt-out – Like opt-in polices, opt-out policies are optional, leaving the final decision of compliance up to the affected party. However, unlike opt-in policies, opt-out policies apply universally to all affected parties and should they choose not to comply to the policy, they must explicitly state so. In such cases there are no consequences for opting out of the policy.

permission mandate

post-print – also called the “accepted manuscript” or “accepted version”, a post-print is the term for an article after it has been submitted to a journal, peer-reviewed, and edited, but before final formatting and publishing.

published version – see “version of record”

pre-print – also called the “author’s original” or “submitted version”, a pre-print is an article that has been or will be submitted to a publisher to be evaluated for acceptance into a journal. A pre-print is the version of an article before peer review, edits, and final formatting.

researcher participation agreement

rights retention policy

royalty free license

scholarly article

submitted version – see pre-print

updated version

version of record – also referred to as the”published version”. This is the term for a scholarly article after final formats to fit the journal style have been made and it has been published in the journal where it was accepted.

waiver – a waiver is a paper or electronic form that allows authors to waive the rights they gain under an open access policy. A waiver is used in the act of “opting-out” in the case of publishers who do not accept the terms of an open access policy.

worldwide license