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General Information

We provide book loans and scanning services to libraries.

If you are an academic, public or special library, we accept either OCLC requests to the symbol "GZM" or webform requests (if OCLC is not an option for your institution). If your institution needs a webform login, please contact our staff at GZMILL@library.wisc.edu and we will gladly set you up after you provide mailing information about your library.

If you are an individual who needs materials from the University of Wisconsin-Madison's collections, please place an Interlibrary Loan request at any U.S. or overseas library to which you have access. The University can only accept requests from individuals that have come through a library.

If your business or industry has no library or information service, please consult UW-Madison Information Services for Businesses and Industries.

For questions about Docline, please contact the Ebling Medical Library Service.

Policies & Charges

Will accept requests by OCLC or web request only. Requests can be submitted via this webform, or call 608-262-1193 to arrange a logon and password for this service.
We do not accept ALA forms.
Loan period & limits
  • 4 weeks for U.S libraries
  • 2 weeks upon receipt for international libraries
  • two-week renewals possible
  • Limit of 5 volumes or 6 reels of a single title per request
Scanning limit
  • 50 pages per request (except Masters Theses)
  • 20 print exposures per request from microfiche
  • 10 microfiche to microfiche copies per request
Basic charges
  • $20.00 IFM or invoice (What is IFM?)
  • Payment accepted via checks, credit card, IFLA, and money orders within the U.S.
Extra charges
  • Mailing to international libraries: actual postage cost
  • Masters Theses: $8.00
Non-Circulating Materials

Several collections and/or materials located within the UW-Madison Libraries' collections do not circulate. Note that the lists below are not necessarily comprehensive.

Non-Circulating Collections

  • African Studies
  • American Indian Studies Library
  • Cooperative Children's Book Center (CCBC)
  • Learning Support Services (LSS)
  • Limnology Library
  • Max Kade Institute
  • Robinson Map Library
  • Ruth Ketterer Harris Library
  • Veterinary Medicine Reading Room.

Scanning from these collections is not permitted

  • African Studies
  • Learning Support Services (LSS)
  • Max Kade Institute, Robinson Map Library
  • Ruth Ketterer Harris Library
  • Veterinary Medicine Reading Room.

Electronic Credit Card Payments

Make a Payment by Credit Card

Cancellation Policy

If a participant cancels less than seven working days prior to the date of an event, no refund can be issued. A substitute may be sent in the place of the original registrant, but the individual participant or department is responsible for coordinating and communicating this to the substitute.

Privacy Statement

The General Library System (GZM) does not sell, rent trade or distribute any personally identifiable information obtained from clients to a third party, except in cooperation with government agencies or as required by law. Information collected by GZM is used for administrative and operational purposes of our services.

Doing Business

Your credit card statement will reflect the charge for service from General Library System/GZM.

Customer Service

Please contact us at gzmill@library.wisc.edu or 608-262-1193 if you have any questions.

Billing & Shipping


IFM or invoice with material. (What is IFM?)


Accept checks, money orders (US only), Visa or Mastercard for invoices. If you cannot pay with a check or money order, we will accept IFLA vouchers. IBAN payments and postal vouchers not accepted.


Shipping Methods

UPS Ground/Airmail for loans; 1st class, fax, and Odyssey or Article Exchange for articles.

Special Services

PhD Dissertations

We will loan PhD dissertations (1923-present) for $20 IFM or $20 Invoiced. (International libraries: fee does not include postage costs.) Copies are available from Dissertation Express (1955-present). We will scan older dissertations for the same charge as masters theses.

Masters Theses

We cannot loan masters theses. We will scan masters theses in their entirety and send a file in PDF format. We charge $28 IFM or $28 invoiced for this service.

Rush Service

The University of Wisconsin-Madison currently does not offer rush service. We hope to reinstate this service in the near future.

Digitization on Demand

The University of Wisconsin-Madison no longer offers the Digitization on Demand service. We hope to reinstate this service in the near future.

Microfilm to Microfilm Copies

Please fill out and submit this Preservation Department form to purchase microfilm copies.


UW-Madison has reciprocal relationships with CIC (Committee on Institutional Cooperation) libraries, Stanford, the Library of Congress, Iowa State Library, and the Smithsonian Institution.

Contact Us

The University of Wisconsin-Madison's Lending Department
728 State Street, Room B106B
Madison, WI 53706

Phone: 608-262-1193
Fax: 608-263-3684
Email: gzmill@library.wisc.edu
OCLC symbol: GZM

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