Librarian Role (Canvas)

At UW-Madison, an owner or instructor of a course site can add a librarian within the Canvas learning management system. The resources on this site describe how to add a librarian in the “Librarian” role in Canvas.

About the Librarian Role in Canvas

Adding a librarian in the “Librarian” role in Canvas can help the course instructor and the librarian collaborate more efficiently. In the “Librarian” role a librarian can:

  • Access course materials
  • Add research guides content
  • Post to the announcements and discussion areas
  • Add to course content

A librarian in the “Librarian” role cannot see the list of enrolled students or other protected information such as grades.

If you would like to add a librarian to your course site, contact your subject librarian, or go to the Request Instruction (online or in-person) Form to request an embedded librarian.

Instructor Directions

How to add a librarian to a Canvas course site

An instructor can add a librarian to course site the same way that they would add any other individual not on the official roster.

  1. On the People page for the site, select the +People button.
  2. In the Add People text box, enter the librarian’s University of Wisconsin-Madison email address.
  3. Select Librarian from the Role menu.
  4. Select Next.
  5. Select Add User and then Done to return to the list of people who have access to the site. 3

For more details and instructions view the Canvas KB page.