1 – Create a standard resource/unit name and acknowledgement statement
Adopt one standard name for your resource(s) and unit(s) that is as short and unique as possible.
Ensure the standard name is consistently used by staff, on website, printed materials, signage, and the Directory of Resources.
Develop a short standard acknowledgement statement that includes: your now standard name(s); the grant, funder, or program name(s); and the grant number(s).
This [publication/report] was made possible by the UW-Madison Population Information and Analysis Center funded by the U.S. Census Bureau State Project Grant No: LI123123.
Research reported in this publication was supported by the National Heart, Lung, and Blood Institute of the National Institute of Health through the UW-Madison Human Health Information Program’s award number A12HL1234567.
Part of this work was conducted at the Molecular Analysis Infrastructure facility at the University of Wisconsin-Madison, which is supported by the National Science Foundation (Grant HIJ-123123).
2 – Make the standard statement easily available to researchers online
Include in on your website in a format that is easy to cut-and-paste.
Ensure the statement is easy to find.
3 – Develop and implement a broader outreach and publicity effort.
Incorporate reminder to cite and standard statement into signage and routine communications.
Staff email footer
Newsletters (or other periodic email updates)
Footer on all webpages
Websites/resource lists of related departments
Customized give-aways: pens, mugs, etc.
Provide guidance about the circumstances in which researchers need to include your statement.
For example: when submitting a relevant grant applications, when submitting a manuscript based on research that used the core or its services, when filing patent applications associated with supported research.
Add this guidance to print materials or signage where appropriate.
Train staff to routinely share citation information in consultations and other interactions with researchers.
Target junior researchers and staff other than PIs in outreach efforts.
Follow up with email reminders to researchers in the period of time you expect them to begin publishing (this can be well after they stop using your resource).
4 – Incorporate statistics or information about cited research into your space or materials.
Prominently display or share the number of papers citing your resource over a particular period of time
Routinely highlight a recent publication that cites you and associate that with a reminder to cite.
Routinely share a list of the publications that you know used your resource.
5 – Follow up with researchers you find have not appropriately cited your resource.
When/if you’re able to identify a publication that doesn’t appropriately include your standard statement, contact the relevant authors, researchers, and PI to remind them of the need to include your resource.
Ensure they understand that future funding opportunities are improved for all researchers using your resource when you can better articulate its impact.
Advise them on the possibility of adding the citation after publication. For example, NIH grants can be associated with articles in PubMed after they’ve been published. (You can do this for PIs that add you as a delegate to their NCBI/PubMed account.)
These best practices include ideas generated during the October 31, 2018 workshop with Core Managers.
Searching the Literature for Acknowledgements
Campus libraries provide access to three databases which can be used to search the funding and acknowledgement sections in scholarly papers.
Basic Search by Grant Number and Funding Agency (video tutorial)
Include variations of grant number formatting: R01GM056414 OR “R01 GM056414” OR R01-GM056414
Advanced Search allows for full-text searching of the acknowledgements text; combining this search with an address/affiliation search is a good method for finding acknowledgements of cores without associated grants (video tutorial)
Must use field codes to search, FT for Funding Text and AD for Address
Example: FT=(“Materials Science Center” OR MSC) AND AD=(Madison OR Wisc*)
Grant and funding information is usually tucked under the Grant Support heading on the article’s page – click the heading to show the grant numbers. Click the grant number to have PubMed display all papers associated with that award (video tutorial)
Associating NIH Grants to Papers in PubMed
If a published paper did not acknowledge a Core’s NIH grant, the grant can be linked to the paper within PubMed. To do this, one must first have an NCBI (PubMed) account that is linked to the eRA Commons account for the NIH grant.