University Library Committee

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March 14, 2013

University Library Committee (ULC)
Thursday March 14, 2013
Memorial Library Room 362

Members Present:  Cynthia Jasper (Chair), Ed Van Gemert, Steven Barkan, David Brittion, Karl Broman, Steve Bye, Eileen Cullen, Arkur Desai, Jody Hoesly (minutes), Laura Rudquist, Mary Trotter


  • Approve February 14, 2013 meeting minutes

Eileen Cullen made a motion to approve the minutes, Karl Broman seconded with the following changes:  add Mary Trotter and Eileen Cullen as present, correct spelling of Karl Broman’s name, remove comma between Laura and Rudquist.

  • News and Announcements
    • Welcome new student representative David Brittion


  • News from the Vice Provost (Van Gemert)
    • Advancement/development update

Approximately 20 applicants were received, 7 were interviewed, 3 finalists.  Ed hopes by April that there is a new hire.

    • Strategic planning update

The Office of Quality Improvement is helping with the strategic planning charter.  For the strategic plan kick-off, Ed will be inviting the OCLC Office of Research to talk about transformations in the University Libraries today.  The goal is to complete the plan by the end of the calendar year.

  • Other Business
    • Educational Innovation (EI) - update and discussion by Carrie Kruse
Background of Libraries and Education Innovation – Libraries continue to support and help improve education for the future.  This is something they have done for quite some time.  Examples include:

  • Information Literacy:  Teaching librarians collaborate with course instructors to teach research methods and information literacy.  The first five CommA courses started in 1995-1996.
  • Flipped Classroom:  The library has been doing the flipped classroom since the 1990’s with a tutorial which continues to evolve.  Students do the foundational work online allowing the classroom time to be used for hands-on work and one-on-one assistance.


EI Library Contacts:

  • Ed is on the EI steering committee
  • Carrie Kruse is the EI point person, providing a gateway for faculty to assign resources
  • Carrie Nelson is the copyright consultant with 4 MOOC pilots

EI Issues:
MOOCs and Library Resources:  What is the enrollment status of MOOC students?   Are they a UW or Coursera student?   If MOOC students are not UW students, they do not have access to UW licensed resources.  How do we provide access to their information needs?  The copyright and licensing issues are complex. 

COMM A 100: There is an EI grant to move summer sections to a completely online environment.  The library portion will be modified and moved to online only.

Innovative Teaching Space:  More space is needed, but there are no specific plans for additional WISCEL type spaces at this time.  A study is currently underway right now to look at Memorial space. 

Market EI resources:  Libraries are analyzing current techniques and benchmarking other libraries to identify ways to better market EI resources.  This will result in recommendations structurally and organizationally. 

Funding for Library Resources and Services:  If courses make an income, can the libraries leverage funding for their services?  For example, what if all MOOC students used CHAT at the same time?   How does the library fund adequate staff to support future services? 

Creating an EI Library Support Framework:  The library is developing a framework that first supports our current level.  Once this is in place, the plan is to scale it up.  This is continuously evolving.   At some point, there may be a need to create a new system. Concerns were raised about information literacy in COMM B when students test out or don’t take COMM A.  The library currently provides abundant resources and subject librarians who are available for assistance.

Faculty Support:  Are faculty seeking out EI support from the library?  There tends to be more requests for Media and Instructional Design support.  There is a strong library presence in certain areas such as: the School of Education, Madison Teaching and Learning Excellence MTLE projects, and teaching academy projects.  DoIT academic technology is organizing themselves with connections to the library.  New services levels may be needed as learning analytics are tied in with resource usage.

    • ASM textbook campaign (
      Ed provided a handout titled: The High Cost of Textbooks.  This was developed in 2008 by the UW-Libraries and Associated Students of Madison (ASM).  Ed has talked with other campus leaders who realize this is of interest, especially with the increased availability of e-textbooks.  The ASM University Affairs Committee is again meeting to discuss strategies for a campaign to make textbooks more affordable and accessible to students.

Numerous business models:  Textbook and e-textbook options are complicated due to the wide variety of business models.   Examples include:

  • Pay per use
  • Patron driven, buy a copy after so many uses
  • Rental options
  • E-text only available with vendor  built-in course management features

Textbook discussion/comments:

  • Students input (from the bottom up) can make a difference.
  • Faculty who publish textbooks may want to negotiate between publishers to retain rights they need to use their book for teaching.
  • Will faculty be willing to changes books based on textbook costs?
  • If faculty had a list of recommended books and costs, peer pressure could influence the selection process.
  • Math department made their own book. 
  • 2-3 hour or 3 day reserve hours check-out is an issue.  Often books are not available when needed.  Suggestion made to have an online reservation system for reserve books (similar to meeting rooms).   Overnight check-out is allowed if checked out done near closing time. 
  • Ebooks can be an issue if the book is needed as print.  Some digital formats do not provide the same detail or clarity as the print (ex. large maps, images).
  • User options vary with ebooks; some are unlimited simultaneous users, some are 3 users, and some are only 1 user at a time.  How do you decide how many copies are needed to serve a class?
  • Some schools are proactively buying ebooks, if available, of many of the textbooks listed as course requirements.  
  • UW-Madison reviews the textbooks database and proactively buys textbooks as physical books.
  • Some departments are buying only e-books, if available, to support distance learning programs.
  • This discussion can be continued at the next meeting after Mary Rader provides a collections update.
  •  ULC meeting schedule (NOTE: New time and locations!)

April 11, 10:00 am, 405 Wendt Commons (Deb and Carrie won’t be there because they will be at ACRL presenting about WISCEL.)
May 9, 10:00 am, 159 Education Building - the Wisconsin Idea Room (Was hoping to go to College Library, but it is instruction space and not available.  Hope to schedule a ULC meeting there next year.)

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