University Library Committee

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November 4 , 2010

University Library Committee Minutes
Thursday, November 4, 2010

  1. Approval of minutes

    Lee Konrad’s title was written incorrectly. Lee’s new position is Director of GLS Technology. This mistake was corrected in 10.07 minutes.

  2. News and Announcements from Library Directors

    Lee Konrad (LK): UW Forward is a new interface for MadCat. It allows for quick and easy searching of UW System—please take a look.

  3. Meeting with Provost (Ken Frazier & Ed Van Gemert)

    Ken Frazier (KF): Met with Provost DeLuca last week. That meeting’s message is also the subject of the budget letter. KF and EVG presented the problems facing the Libraries at this time: increased costs of electronic journals mean that there is less to work within the collections budget. The Libraries are within a couple of years of “hitting the wall,” i.e., unable to support teaching and research at an appropriate level. Provost DeLuca found this unacceptable.

    We have the opportunity to present an outline of what it would take to continue to support teaching and learning. The Regents’ proposed budget, which would include an increased collection budget, is not likely to make it through the governor’s office. Data curation was also discussed. Provost seems interested and concerned with issues surrounding scholarly communication.

  4. Support of UW System “Research to Jobs” Library Funding (Ken Frazier)

    KF: “Research to Jobs” is a package of ideas bundled by UW System administrators; new funding measure that includes resources like Libraries Digital Collections. The argument for this funding is that UW research supports Wisconsin’s economy. The proposal is for $6 million over two years, across UW System. UW-Madison would receive 1/3 of the funding distribution ($2 million); this would be a significant and meaningful addition to a budget of $11 million.  At least 4–5 faculty senates in UW System have passed a recommendation for this. Faculty senate does not mean legislative support. The question is should this go to UW-Madison’s Faculty Senate for a vote? John Pfotenhauer (JP) commented that there seemed to be no reason not to; seems reasonable, especially given the number of votes that have gone through Faculty Senate quickly in the past. KF: University Committee was very amenable and concerned with regard to the Libraries earlier in the year. Steve Barkan (SB): Why not? KF: Would suggest making this a priority. JP: Since [academic research] stimulates the economy, why not try it.

  5. Libraries/IT Partnership (Ed Van Gemert)

    EVG reported on the increased collaboration between IT staff, library staff, and faculty. In the first quarter of 2007 National Institutes of Health implemented a public access policy that would make available journal articles on NIH-funded research. This provided ample opportunity for collaboration: libraries demonstrated how-to’s, held discussions on the implications of open access. The data management plan means that researchers who use National Science Foundation funding are required to submit two pages to the National Research Foundation. Libraries helped facilitate this with an informational website, consultations, presentations, intended to help faculty preserve and access these materials. Dorothea Salo and staff from engineering and medical libraries are working w/Graduate School and IT to use existing repositories from various fields and encouraging faculty to put their data and works there for grant applications. This may develop into a structured service that the Libraries provide.

    KF: Mandate for data curation will likely also come from other funders. This is counter-cultural: many researchers feel obligated to publish, but feel that they own their data. The notion that they must share it is something people may be resistant to. It is important to get feedback from faculty—librarians should not be perceived as intervening. EVG: Compliance with first federal mandate was 4% originally; now is 70%, possibly higher. JP: Is the idea of data storage different from an openly-available paper? KF: The data may be of value to research community. To have data preserved is to make it available for use in different contexts or future work. Funders especially may have an interest in the data. Deborah Helman (DH): data itself may or may not be understandable. Mandates are forcing people to think about what they should do with their data. EVG: Scholarly communication is of interest to many; data curation is helpful given the varying needs and requirements of different fields. DH: What about patentable info? EVG: That would be protected. KF: some places have nowhere to go to store data, but may be possible to make repositories of last resort. EVG: We need to advocate and lobby for preservation and storage at affordable rates.

  6. Student interest in 24-hour library access (Carrie Kruse and Jean Gilbertson)

    Carrie Kruse (CK) and Jean Gilbertson (JG) discussed student interest in additional 24-hour library services. Background: CK: College Library is open 24 hours, 5 nights/week, which started in 2003 after a successful pilot project in Memorial Library’s west corridor 2002–2003. Students love this service; it gets used every night of the semester. Usually there are a handful of 24-hour users early in the term, but hundreds shortly before and during finals, when hours extend to 24/7. Students have expressed interest in 24/7 all year but right now the use isn’t there to make this feasible. Staffing: late night (full-time) supervisor; works 12 a.m.–8 a.m. Additional staff include circulation desk, ID check, computer lab. Main issues have been custodial due in part to College Library’s liberal food and drink policy, and the café. Use (and therefore trash) increase closer to finals. Custodians cannot keep up, so some cleaning has been incorporated into student positions.

    KF noted that many users are undergrads who get up really early (vs. staying late) to use 24-hour space. CK: Concerns include safety issues: checking IDs were not enough; some homeless would come in before midnight and attempt to stay all night. Now users need UW-Madison ID with them at all times. One night/week late night staff member picks a room for ID check. There has been some pushback from non-UW Madison students, but staff is comfortable with this restriction for the time being. There is quite a lot of data; staff does rounds throughout the night to get head counts. Number of users cuts in half every two hours. Student safety is a priority. SafeRide offices are in Helen C. White, but city buses stop at midnight so students, including employees, need to figure out how to get home. Comments: EVG: Capacity of College Library? CK: 2,000.

    JG: Steenbock’s capacity is 700, but there are rarely more than 400 people in the building (based on daily hourly head counts). There are requests to have longer hours, until 2 a.m.  Like College, there are travel and safety issues—student employees are there late. Classified staff are not present during weekday evenings or on the weekends a reference librarian is there until 8 p.m. on Monday-Thursday. Presently open until 1 a.m. Sunday – Thursday peak times. KF asked for a context of the student request. CK: ASM initiated proposal for extended library hours for students living in the Lakeshore dorms. Student wanted to know how College Library got to be 24 hrs. EVG is contact person for students.

    EVG: Students are willing to study usage data and cost. Added that overall he is pleased with student interest and investment. The library will consider different hours and cost scenarios.  The ASM representative (Sam) and others seem open to compromise. The discussion is about capacity and costs, but also the safety and security of library users and student workers. JG: Steenbock is thinking about 24/7 hours during exams; this could be a trial run. DH: Student groups are also advocating extended hours at Engineering Library. Again, students getting home safely after 1 a.m. is the issue. CK: There is no way to get a FREE way home. This was a discussion topic with ASM last spring: SafeRide has a taxicab option but it is quite limited. Raises the question of what are we obligated as employers to provide for free transportation? DH: Is it an issue to find student employees who are willing to work those hours? CK: No trouble hiring students to work 12 a.m.–8 a.m. Higher wage makes this a non-issue.

    General comments? LK: Look at other transportation models; shuttles? CK: May be a cheaper option. # of students who live in lakeshore dorms who use College Library 24 hours? CK: not sure. Could be some students would use 24 hours if they could. JG: Steenbock offers study space and access to general use computers, but not the full range of services and amenities at College.  DH: When Engineering explored extended hours, students were chiefly concerned about access to College of Engineering computers. Access to Steenbock doesn’t solve this. EVG: This issue came up 2 years ago but there appears to be more traction this time. JG: Surveys indicate that interest is there; this idea won’t go away.  To be discussed at a future meeting, with student representation.

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