University Library Committee

Ask a Librarian

September 23, 2004

Attending: Althen (minute taker), Barkan, Baughman (chair), Braithwaite, Breckenridge, Buckett, Burton, Carr, Edwards, Frazier, Gilbertson, Guthrie, Hellstrom, Kruse, Lundin, Milner, Nelson, Owens, Reeb, Roper, Silberman, Van Gemert

1. Introductions and Announcements

The meeting began with introductions and each person stating which campus library was their favorite.

Announcements: Frazier recently sent a thank-you letter to 1600 donors to the Parents Enrichment Fund. This fund is the most important source of funds for libraries having raised more than $400,000 last year. Mailings included copies of edited quotations from UW students about campus libraries, "In Their Own Words."

Also distributed were a supplement to Wisconsin Week, "Libraries@UW-Madison" and the Library Strategic Plan. Feedback is invited.

Charge to University Library Committee.

Text of the Charge to the University Library Committee was reviewed:

"The University Library Committee (ULC) reviews, consults on, advises, plans for, and receives reports and recommendations on the performance of library services, automation, budget, administrative structure, and allocation of resources. Responsibility for keeping the faculty informed of major issues and for creating opportunities for the faculty to discuss priorities also falls to the committee (see Faculty Policies and Procedures 6:46 B)."

3. Regents' budget proposal for UW libraries.

The Regents' budget proposal includes 6 million for library acquisitions across the UW System. The System allocates this money back to the campuses based on student enrollment. Typically Madison's share is 40%.

The proposed budget also includes a 4.5% tuition increase and a 7% increase in general purpose revenue. The libraries anticipate about a 10% rate in the cost of materials in 2005. If the library does not receive what the Regents have proposed, Frazier will go to campus administration to request additional funds.

Reports from campus library directors.

Jo Ann Carr, Special Purpose Libraries, reported that the CIMC is conducting story hours for the Allied Drive neighborhood.

Ed Van Gemert, GLS Deputy Director, said that he was pleased with the work of the Public Services Council. Most notable was the purchase and implementation of SFX linking software (which provides a direct link from databases to full-text version of an article), as well as purchase and implementation of “Refworks” software that enables users to easily create bibliographies. Van Gemert noted the renovation of the Geology Library in Weeks Hall, and the consolidation of the Astronomy Library into the GLS under the direction of Kerry Kresse, Physics Librarian. He also mentioned the musical compositions which had been commissioned for the 50th anniversary of Memorial Library; there will be a recital in the Petrovich reading room on 9/27 at 4:30.

Jean Gilbertson, Steenbock Library, reported that the new Information Commons on the first floor of Steenbock has been well-received. They plan to add another 10-15 computers. They have also begun a transition from print-plus-electronic to electronic only format for their journals. They eliminated the print for 78 Elsevier titles and 20 Springer titles. Gilbertson stated that they targeted publishers who they believe have archival issues “under control”.

Carrie Kruse, College Library, described changes implemented for print reserves at College Library. After being on reserve for a class, reserve items will revert to “inactive reserves” and will circulate for 28 day loan. Kruse said that College's Open Book Café would be a programming venue for the Wisconsin Book Festival and would host the “Zine Festival” all day on October 9th.

Another area in which College Library will play a key role is in purchasing additional copies of selected textbooks. Ken Frazier serves on a committee that is looking at the high cost students pay for textbooks. With the average cost of textbooks now exceeding $900 per year, some students are opting to get buy without purchasing textbooks. The committee is looking at possible solutions that will make textbooks more accessible to students without their necessarily having to purchase them.

Teri Burton, Health Sciences Library, reported on the new 50,000 square foot Ebling Library building. He said that building access after 9pm is limited to those holding activated IDs. Ebling Library also has a new web presence. The new library was host to the 1 st annual “Health Information Summit” with 50 people from 31 organizations in attendance. The Historical Reading Room is hosting its own exhibit on 'Creating Life' in conjunction with the concurrent Frankenstein exhibit in Memorial Special Collections. The next upcoming exhibit will be “Changing the face of medicine: women in medicine”. Burton state that concurrent with the move, Ebling Library is no longer checking our journals. Instead, they offer personal scanning of articles free of charge. Users scan the article and send it to their e-mail account. August 2004 was the highest ILL/document delivery month in history. They are averaging 18 hour turnaround for requests filled by Ebling. The library is operating with roughly 10 fewer staff than they were a year ago.

5. Recent national developments in scholarly communications.

Frazier talked about Open Access Publishing, a publishing model under which costs are paid on the front end through memberships, sponsorships and charges to authors. He cited several examples of high profile journals which have moved to open access, including JBC (Journal of Biological Chemistry), PNAS (Proceedings of the National Academy of Science) and PLoS Biology (Public Library of Science & Biology). Frazier reported that this summer the Director of the National Institutes of Health (NIH) recommended that papers resulting from NIH-funded research be deposited in PubMed 6 months after their publication in a journal. Papers for which NIH pays publishing costs would be deposited immediately upon publication. The recommendation was approved in a House Appropriations Committee report. Currently the big commercial publishers are lobbying against adoption. Frazier asked ULC to take ULC's draft resolution supporting Open Access publishing to the faculty senate. Seeing the most persuasive arguments come from scientists, not librarians, it is important to have this become a faculty senate resolution. This same issue is germinating in the humanities as well. The NIH proposal is supported by the National Academy of Sciences (NAS), the American Phytopathological Society, the Howard Hughes Medical Institute, and the Welcome Trust (UK).

6. Library outreach to Division of Athletics and University Research Park.

This summer Frazier and Baughman paid a visit to Athletic Director Barry Alvarez to discuss ways in which the Athletic Department and Libraries might assist one another. Barry Alvarez was very receptive and supportive. Both Ken and Jim felt that they had found some important spokesmen for the libraries. More contacts will be made in the future, with Bo Ryan, Lisa Stone, and others. The libraries are working to advance digital projects that feature UW-Madison athletics. Two projects have been identified so far: the 50th anniversary of Allen “the Horse” Ameche, and Women's Varsity Athletics. Libraries can provide assistance to the Athletic Department in the organization of their archival records.

Library support of the University Research Park might be to help incubate new businesses with research support. This, however, is somewhat touchy due to license restrictions for electronic library resources.

7. Future Meetings and agenda items.

Frazier said that we may have to vary meeting times this semester. A few individuals could not make today's meeting because of schedule conflicts. Committee members will be polled for dates/times for future meetings.

8. Other Business.

What can ULC do to support: 1) adoption of the Regents' proposed budget, and 2) a Faculty Senate resolution.?

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