University Library Committee

Ask a Librarian

October 8, 2003

Present: Alanen, Barkan, Baughman, Buckett, Hellstrom, Kleinhenz, Lundin, Potter, Zimmerman.

Ex Officio: Frazier, Braithwaite

Others: Burton, Carr, Gilbertson, Guthrie, Kruse, Murray, Owens, Reeb, Van Gemert

1. Welcome and Introductions

Frazier made note of Carrie Kruse's attendance at ULC as the new director of College Library.

2. Review of the charge of the University Library Committee (Baughman)

“The University Library Committee (ULC) reviews consults on, advises, plans for, and receives reports and recommendations on the performance of library services, automation, budget, administrative structure, and allocation of resources. Responsibility for keeping the faculty informed of major issues and for creating opportunities for the faculty to discuss priorities also falls to the committee (see Faculty Policies and Procedures 6:46 B).”

Baughman noted that the charge seemed straightforward. Frazier wanted to emphasize the value and benefit of the charge as a means whereby we listen to faculty and their needs.

3. Review of UW-Madison library plans for 2003-2004 (Frazier).

Copies of the University of Wisconsin Madison Libraries Strategic Plan, 2003-2005 were distributed. Frazier began the discussion by noting that the University and General Library System engage in planning in a public way. The libraries support UW Madison strategic priorities to promote research and advance learning. With special emphasis to one section of the report Frazier noted that Strategic Goal 1 is to Promote Research. This can be accomplished by maintaining research collections, by expanding information delivery services and by implementing cost-effective storage of collections.

A. Maintaining Collections.

Increasing costs to acquire materials and to renew subscriptions (especially in the Science, Technical and Medical fields) is outstripping fiscal strategies. GLS has engaged in cancellations where possible and has tried to mitigate the increasing costs by using article delivery, by conversion to electronic journals and by promoting UW System licensing. However, libraries are at the point where it is not possible to further cut publications without compromising the core research needs of faculty and staff. This message has been heard from faculty (Frank Weinhold in the Chemistry Department) and through discussions with Terry Burton and the Deans of the Medical School. Because of rising costs and the inability to cut further without jeopardizing research and collections a case supporting increased library funding needs to be assembled. With increased fiscal support libraries in turn will support the core research needs of campus.

B. Expand Information Delivery Systems.

There will be reallocation of money from expensive journals to high-speed article delivery in several pilot programs across campus.

C. Implement Cost-Effective Storage of Collection.

Plans are still in place to move forward in using the basement of the Middleton Health Sciences Library for compact storage of library materials when the Health Sciences Library moves to its new facilities in 2004. Use of compact shelving should give 3 years of growth in storage.

Question from Ken Potter: Has anyone studied how the “for profit” journal publishers put pressure on faculty to publish in their publications? If we had such collected data to share with faculty they could see how their decisions affect the university when they decide to publish where they do. Ann Lundin added that story's in a narrative form with personal experiences would be especially valuable.

Ken Frazier answered that he was not aware of any study of commercial publishers and their means of pressuring academic authors to publish with them. He did think such a study would be valuable if undertaken.

Two short announcements:

1. On October 22, 2003, Billy Collins, the United State Poet Laureate, 2001-2003 will be reading poetry at 7pm at the Memorial Union Theater. The reading will be followed by a reception also at the Memorial Union. Members of the University Library Committee will be receiving tickets to the reading and reception. The event is sponsored by the UW-Madison Libraries and the Friends of the Libraries.

2. On October 21, 2003, Dick Ringler will present Beowulf: A Public Reading. Starting at 6:00 PM the reading takes place at the Elvehjem Museum of Art, Room L160. The full reading will take approximately 3 hours.

In light of these announcements Frazier wanted to point out that other collaborations with UW faculty have contributed to excellent ongoing UW web products creation, which has content use that is exceptional. In fact, some use is as high as our expensive “paid for” web products. Alanen added that this content is accessible to the world not just faculty and students here.

4. Reports from Campus Library Directors

Ed Van Gemert (Public Services & Member Libraries). Ed distributed a folder, “Information Resources from the UW-Madison Libraries”, to participants. Ed also noted the following:

A. On September 17, 2003, Memorial Library celebrated its 50th anniversary. Cake was served in the first floor west corridor during the morning. Later in the day Ken Frazier gave a presentation on the broader history of the UW Library and Memorial Library's 50-year history to a large gathering at the Elvehjem Museum.

B. The Public Services Council continues to engage in discussions that line up with campus strategic plans and initiatives.

C. Reserves continue to be a priority for campus, especially for My UW Portal and student's ability to engage in one stop access.

D. UW System is currently researching the purchase of software that will allow users who are cross database searching to directly link to full text articles from citations found in the various databases.

E. Using existing ARL models as a guide the GLS is going to undertake an assessment of our library services.

F. Update of our Library Web site is planned.

G. Kleene Math Library received some improvements to the facilities this past summer.

Carrie Kruse (College Library):

A. Open Book Café reopened after a summer shut down and is again a very popular spot.

B. College Library has gone to 24 hour / 5 night a week extended hours. Student response has been very good (most students go home by 4 am and increasing numbers are coming in earlier also).

C. College Library will continue to work at expanding its connections to first year programs and also first year interest groups.

Jo Ann Carr (CIMC):

A. CIMC conducted a very successful IT training expo this year. 16 workshops with 80 registered users took part in the expo.

B. CIMC is planning a revision of its Web site. Included will be a new monthly electronic newsletter as well as weblogging.

Jean Gilbertson (Steenbock Library): Jean spoke to changes occurring at Steenbock Library in order to make it more like what students want it to be. Supported in part through funding by the Parents Enrichment Fund:

A. More Computer Lab Space will be created.

B. Closing the first floor entrance.

C. Creating a new main service floor with Circulation/Reserves and Information Computer Lab sharing space.

D. Project completion sometime next year.

Tom Murray (Wendt Library):

A. Continuing to improve electronic access in document delivery, linking software and subscriptions.

B. Make our Library nicer for students by providing more group study, tutoring and creation of general study space in the library by transferring journals to the Science Shelving Facility at Steenbock Library.

C. Improving instruction by working with faculty to integrate coursework.

D. Via the Council of UW Libraries (CUWL) a task force has been created to look at collection expenditures across UW System with special interest in duplication. Borrowing across campuses is also to be studied.

Terry Burton (Health Science Libraries): Terry notes that HSL continues to move ahead on its new facility.

A. Anticipated opening of the new library is June 2004.

B. Merging the collections of 3 libraries continues.

C. The Library has instituted a new library liaison program. Each department
will have a specific librarian to work with them on services and collections.

D. “Blue Sky Brown Bags”. An ongoing plan to look forward and discuss what might be happening in the library 5 years from now.

E. Terry made special note of impending plans at two major universities to dispose of their entire retrospective collections. Implications for the historical collection here could be directly linked to these national collection losses.

Steven Barkan (Law): Steven pointed out that Law Library is participating in many of the same initiatives as other campus libraries.

A. Law has had a very crowded building this fall.

B. There have been reports of increased theft of student materials in Law Library. This is theft of personal materials not library materials (no computers).

Professor Alanen wanted to highlight the 100th anniversary of Agriculture Hall. A celebration is planned for December 4, 2003 in the 700-seat auditorium in Agriculture Hall.

5. Plans for expanded space for housing library collections (Frazier)

Plans are still in place to use the basement of the Middleton Science Library for library shelving when HSL moves to its new library in 2004. Doubling the shelving capacity of Special Collection's vault storage at Memorial Library by using compact shelving is also planned. With the assistance of a major donor, the Memorial Library shelving project most likely will occur first. Fortunately the cost of compact shelving has been cut in half by competitive bidding. So what came in as a first estimate of $500,000 has now become a best bid of $250,000. Frazier also noted that preliminary planning for a preservation and conservation facility has begun. A major project that may take years until completion still needs planning to begin now.

Future agenda items (All)

A. Bring university faculty to talk to the committee.

B. Focus on undergraduate services, teaching and learning.

C. Present ongoing cooperative programs or projects.

D. National survey for service quality.

E. UW Archives invited to come and talk about their initiatives and collections.

F. Meet at another campus location

7. ULC schedule

Realizing that this time may not work for everyone scheduling for the next meeting will be done via email. Possible times for the next meeting are Wednesday, November 5th and Wednesday December 3rd. One suggestion was not having the ULC meeting on the same day as the Friends of the Libraries meeting.

8. Other business

No other business was stated.

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