May 15, 2002
Present: Boyd, Dingus, Friedman, Hellstrom, Kleinhenz, Rao
Ex Officio: Barribeau, Frazier, Rouse
Others: Carr, Contreras, Gilbertson, Guthrie, Rider, Schneider, Van Gemert, Wanserski
1. Welcome and Introductions
2. Approval of November Minutes - Approved
3. ULC membership and chair for 2002-2003 (Terry Boyd)
Representatives from ULC to the Archives Committee and to the Campus Planning Committee are needed. Regarding the Campus Planning Committee, the recommendation can be made to the Secretary of the Faculty for this appointment. This committee is chaired by Phil Certain and discusses building issues.
4. Reports from Library Directors
Budget and Serial Cancellations
Ken Frazier: the collection budget for the next year is flat; Frazier will make a case for an incremental increase, however. There will be a coordinated effort to cancel serials once again this year; the work for this will start soon.
Robin Rider: overall cost increases in the coming year are projected at 2-4% for books and 7-10% for serials. Three new area studies bibliographers have been hired in the last year: East Asian; Slavic; and South/Southeast Asian.
Ken Frazier: the serials budget is $4 million; our yearly cancellations become increasingly more difficult with each round of cuts. We look at criteria of usage and pricing. Librarians are, as always, in consultation with faculty in making decisions about titles to eliminate.
Sylvia Contreras: the Health Sciences Libraries cancelled $80,000 worth of serials last year; 10-12% print journals and 15-25% electronic journals.
Julie Schneider: criteria for cancellation are becoming more difficult; Health Sciences Libraries is unable to add new titles and databases.
Jean Gilbertson: Steenbock is canceling $50,000 in serials for 2002; Hughes Foundation support is no longer coming to the Libraries (which accounted for $30-40,000 of subscriptions). Steenbock and Health Sciences Libraries will be coordinating joint cancellations again and working on a core selection of e-journals in common.
John Wanserski: a total of 80 Elsevier titles were cancelled by Wendt Library; $125,000 worth of cancellations total. Alternate purchases included e-books and scholarly society collections (e.g. IEEE).
JoAnn Carr: the CIMC has a relatively modest journal collection; 4% of titles were cut last year. Some electronic K-12 curricular collections were purchased.
Steve Barkan: our flat budget puts us behind our peers. The Law Library cut $50,000 (7%) worth of journals. The Law collections is 85-90% serials. Publishers are engaging in tactics such as “splitting” titles to keep costs up. Planning for the future and focusing on “anticipated need” is an important part of our strategy.
Ken Frazier: we are keeping the Deans apprised of the budget situation and of our cancellations. We need to think about looking elsewhere for funds. We are preparing a request for an incremental budget increase to be submitted to Provost Spear. The support of ULC for this request has been very welcome and is important to its potential success.
(Kleinhenz draft of ULC letter of support distributed).
Rao: a question — has there been any analysis of the flat budget situation that would project the effects of a decline in ranking (e.g. of the Law School) and possible effects on accreditation regarding other campus libraries?
Steve Barkan: it is difficult to assess the cause and effect but one possible outcome is a loss of faculty confidence and difficulty recruiting new faculty.
Paul Friedman: including an appendix with data to the letter would be helpful
Ken Frazier: I will be including data with the letter.
Susan Hellstrom: increases in the need for electronic access to journals is a necessary point to be made.
Library Director Reports
Sylvia Contreras (Health Sciences Libraries) reported that there is a new Director Search Committee and the position is being announced/posted widely. The projected date for the completion of the new Health Sciences Library building is Spring of 2004.
Ed Van Gemert (Public Services and Member Libraries) reported that a survey of exiting seniors showed an increase in their confidence in their library research skills. Our campus library instruction (BI) programs have very heavy participation which is, evidently, showing some success.
JoAnn Carr (CIMC) handed out the latest CIMC Newsletter for Summer 2002. They have received a grant for the next year for a program to mentor students as trainers where they will develop their instruction and literacy skills by assisting with workshops.
Steve Barkan (Law Library) reported on the success of a Staff Exchange program with the University of Sheffield and Law Library staff. The Law Library will be participating in a Virtual Reference program with some of the other CIC law libraries.
5. Student Concerns About Library Access and Hours
Ken Frazier: Chancellor Wiley has been having conversations with students and during a recent one, it was alleged that “200 students” were “turned out of College Library” and had no other place to study. Complaints about hours and access to collections, particularly during exam time, indicate high value placed on the libraries by the students as places for study and community. We will work with student representatives to address concerns. We are somewhat constrained by the flat budget as to how much we can extend our hours. We have been in communication with Matt Modell (the student who brought the complaint to the Chancellor). Next year we will experiment with hours and review some opportunities to extend hours of access to the libraries in Memorial and College Libraries.
Ed Van Gemert: We are awaiting a letter from the student (Matt Modell), which will be shared with ULC upon its arrival.
Sylvia Contreras: Health Sciences Libraries discussed the possibility of extending their hours last month and are surveying library users and other health science libraries around the country about their hours.
6. U.S. Government Documents (Ken Frazier)
The State Historical Society Library is a Federal regional depository. Their technical services staff will be let go after July 1 and it is not a good situation. The workload may be redistributed to other campus libraries. We will retain depository status for now with our own technical services people. A reduction of the number of duplicate documents is underway and an analysis of the extent of processing required is also being analyzed. We will make proposals to the Historical Society Library as to what they should do; they must retain certain series publications in order to maintain their status as the official campus history library in North American history. This campus must take a leadership role and a proactive approach in a strategy for long-term planning for the Historical Society Library. It is important for ULC and for the history department faculty to be involved in these discussions.