University Library Committee

Ask a Librarian

February 20, 2002

Present: Alanen, Baughman, Boyd, Friedman, Hellstrom, Kleinhenz, Potter, Rao, Tiser, Triplett

Ex Officio: Barribeau, Frazier, Rouse

Others: Barkan, Braithwaite, Carr, Pfahler, Norcross, Rider, Senzig, Van Gemert, Wanserski

1. Welcome and Introductions

2. Approval of November Minutes - Approved

3. Reports from Library Directors

Steve Barkan (Law Library) reported that the Law School reaccreditation is being withheld because the library acquisitions budget is not deemed adequate to support a program of that magnitude. There was a discussion of the situation and some possible responses to it.

Natalie Norcross (Health Sciences Libraries) reported that they are embarking on a new director search and plan to post a revised position description in March. The search committee is being appointed.

John Wanserski (Wendt Library) reported that they are using some of the money from cancelling Elsevier journals to purchase society publications. They also purchased the IEEExplore database.

Jo Ann Carr (CIMC) reported that they launched the Education Journals database. This is an annotated database of print and e-journals for K-12 and teacher educators produced here and featuring bibliographic information, links to indexes, and tables of contents.

Ed VanGemert (Public Services and Member Libraries) reported on two collaborative projects involving many campus libraries. The first "Virtual Reference" has launched and provides online, interactive, chat-mode reference service for students (provided by a team of campus reference librarians). The second "Book Retrieval" begins March 4 with a quiet rollout (to assess the workflow and allow for adjustments). This service allows users to request a book be delivered on campus to the library of their choice.

4. East Campus Mall Development Program

The State Historical Society has a 10% cut this year and more next year. A loss of program revenue will affect our collections. So far, the GLS has been sheltered from campus cuts (thanks to David Ward and John Wiley). We have, however, a flat budget which will manifest itself in less buying power and in service cuts. We do not expect layoffs or hiring freezes. Our priority is on library operations and to maintain strong core collections. We have money for book collections due to journal cuts.

5. Non-represented library classified staff ULC representation request (Terry Boyd)

A letter was sent to Terry Boyd requesting that the so-called "non-represented classified staff" be allowed to have an official member representing them on ULC. After some discussion, a motion was made that Boyd will respond to their letter and make it clear that this is an open meeting and they are welcome to attend, however adding another non-voting member of ULC at this time is not recommended. Boyd will also inquire as to why they want to have an official ULC member.

6. ULC Annual Report (Terry Boyd)

Each year the ULC does an Annual Report that is a general report on the state of the libraries and on the year's accomplishments. This report is for the Faculty Senate and gets wide national distribution as well. Some suggestions of issues to be included are space/storage and library digital projects. Jo Ann Carr suggested that planning for library space for students to collaborate and work on projects is an important goal. Ken Frazier said that this year's annual report should focus on the importance of our core collections including our non-print collections (e.g. microfilm) and stewardship of those collections for current and future users. We must also affirm the importance of our services, traditional and new.

7. E-books

Discussion deferred.

8. Collaborative Projects with Faculty and Academic Staff

A list of "UW Madison Digital Library Initiatives" was distributed to ULC. This list includes current projects (either completed or underway) listed with associated sponsors/departments/organizations.

9. Planning for Campus Library Facilities

Frazier discussed several aspects of future library facilities planning, beginning with the need for storage as many campus libraries are running out of space. He also emphasized the high priority for protecting our "medium rare" books that are shelved in the regular stacks. These are vulnerable to theft and strategies for identifying and moving them to safer spaces are being implemented - however, this also has an impact on the space situation. In addition, the Lower Campus development was discussed, as it relates to campus library issues - which might possibly affect a reconfiguration of the art, dance, theater and music collections. There is a major private fundraising initiative getting underway for this project. The balance between short-term (crisis) planning and long-term (vision) planning is one that must be considered.

An outcome of this discussion is that a subset of ULC (Triplett, Kleinhenz, Rao) will talk to UW Foundation library contacts regarding facilities planning for campus libraries.

There was a discussion of the future of Middleton Library and its potential for storage of lesser-used library materials. Robin Rider talked about using this as a possible facility for vulnerable materials - one attendant issue is climate control, as these materials can be fragile. Some campus librarians went to the University of Chicago to tour the Regenstein and Crerar Libraries, meet with their librarians, and hear about their solutions for shelving of similar materials.

It was mentioned that some other campus options for strategic planning resources may also be important to contact regarding campus library planning - WARF, Campus Planning Commission, and the Board of Visitors.

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